HSA Reimbursement Procedures
All purchases must be approved by
Mr. Spadoni prior to payment. In order to receive reimbursement, please do not
pay for or purchase anything for your committee until it is approved by the
school principal.
If you need to
purchase an item/items for your committee please contact an HSA officer:
He/She
will contact Mr. Spadoni for approval and get
back to you.
Steps to Reimbursement
1. Fill out
Section 1 of the Check
Request Form and attach your receipts to it. It is a good idea to make a
copy of your paperwork.
- Put your form and attached
receipts in an envelope marked “HSA Reimbursement” and place it in the Home
School Association (HSA) mailbox located at the front desk.
- Please do not submit
any requests directly to Mary Linehan (Finance Director). HSA expenses will not
be processed without the President, Treasurer and Mr. Spadoni’s signature.
- HSA Committee Chairs
cannot sign contracts with specific vendors without approval from Mr.
Spadoni and Mary Linehan (Finance Director). If you need a check made out to a
vendor you will need to get prior approval. Please contact the HSA
Treasurer. Once approved, submit the Check Request Form and a
check will be prepared for you. The HSA Treasurer will contact you
to arrange pick up of the check. Please allow at least one week for
processing!
- The HSA cannot reimburse
amounts greater that $250.00 per check. If an approved personal
reimbursement amount exceeds $250.00 please contact the HSA Treasurer.
If you need additional Check Request Forms, you can
download them from the
school website or help yourself to extra copies in the staff lounge.
Thank you for your hard work and
cooperation!