HSA  Reimbursement Procedures

All purchases must be approved by Mr. Spadoni prior to payment.  In order to receive reimbursement, please do not pay for or purchase anything for your committee until it is approved by the school principal.

If you need to purchase an item/items for your committee please contact an HSA officer:

He/She will contact Mr. Spadoni for approval and get back to you.

Steps to Reimbursement

1.  Fill out Section 1 of the Check Request Form and attach your receipts to it.  It is a good idea to make a copy of your paperwork.

2.  Put your form and attached receipts in an envelope marked “HSA Reimbursement” and place it in the Home School Association (HSA) mailbox located at the front desk.

3.  Please do not submit any requests directly to Mary Linehan (Finance Director).  HSA expenses will not be processed without the President, Treasurer and Mr. Spadoni’s signature.

4. HSA Committee Chairs cannot sign contracts with specific vendors without approval from Mr. Spadoni and Mary Linehan (Finance Director).  If you need a check made out to a vendor you will need to get prior approval.  Please contact the HSA Treasurer.  Once approved, submit the Check Request Form and a check will be prepared for you.  The HSA Treasurer will contact you to arrange pick up of the check.  Please allow at least one week for processing!

5. The HSA cannot reimburse amounts greater that $250.00 per check.  If an approved personal reimbursement amount exceeds $250.00 please contact the HSA Treasurer.

If you need additional Check Request Forms, you can download them from the school website or help yourself to extra copies in the staff lounge.

Thank you for your hard work and cooperation!